RULES AND REGULATIONS OF INDIAN SOCIETY OF AEROSPACE MEDICINE

1. Name.The name of the Society shall be "Indian Society of Aerospace Medicine".

2. Members. There shall be five kinds of Fellows/members of this society:-

• Honorary Fellows.
• Fellows.
• Associate Fellows.
• Ordinary Members.
• Corporate Members.

(a) Honorary Fellow. The following criteria should be met by the person (last amended vide GBM dated 29 Nov 2000):

(i)	Not a member of the Society (except in the case of the ex-officio President of the Society).
(ii)	To be sponsored by members for consideration of the Executive Committee
(iii)	Should have made outstanding contributions to the Society or those who have rendered outstanding services in the field of Aerospace Medicine.
(iv)	Should be an eminent person in his/her own field.
(v)	These selections will be carried out by the Executive Committee.

(b) Fellows. (last amended vide GBM dated 29 Nov 2000). Fellows will be elected from amongst Associate fellows only. The following criteria must be fulfilled:-

(i)	Minimum five years as Associate Fellow.
(ii)	Application and CV to be forward through the Executive Committee to three Fellows for recommendations.
(iii)	Approval of General Body.

(c) Associate Fellows. For a member to be elected as an Associate Fellow of the Society, he should fulfill the following criteria (amended vide GBM dated 28 Sep 94):-

(i)	He has to apply for it with recommendations of two Associate Fellows.
(ii)	He should have been an active member of the Society for a minimum period of 10 years.
(iii)	He should have been in the active practice of the Art and Science of Aerospace Medicine, or in an allied discipline as shown by attendance of meetings of the Society, publication of papers and research activities and involvement with organization work of the Society.
(iv)	Applications for Associate Fellowship will be scrutinised by the Executive Committee and suitable names will be intimated to the General Body.

(d) Ordinary Members.Subject to the other provisions of these Rules And regulations, the following will be eligible to be admitted to the Society as ordinary members:-

(i)	A serving medical officer or Dental officer of the Indian Air-Force
(ii)	Ex-member of the Indian Air Force Medical or Dental Branch, subject to be approval of the Executive Committee.
(iii)	A serving medical or Dental officer of the Indian Army/Navy or Ex-member of the Indian Army/Navy Medical Branch subjectto the approval of the Executive Committee.
(iv)	A medical practitioner or scientist, civil or military, including foreign nationals who is interested in Aerospace Medicine or allied sciences subject to the approval of Executive Committee.
(v)	An Officer or Ex-officer of the Indian Air Force subject to the approval of the Executive committee

(e) Corporate Members. The Corporate members will be accepted from among reputed organizations or firms dealing in pharmaceutical products, airlines, aircraft manufacturers, safety equipment manufacturers etc. These members will be selected by the Executive Committee, on application by the firm/organization. All Corporate members will be eligible to the following facilities (Last amended vide GBM on 07 Feb 02)

(i)	Sponsoring of two delegates to attend the Annual Conference.
(ii)	Opportunity to present papers at the Annual Conference.
(iii)	Display or demonstration of equipment of interest to Aeromedical Community at the Conference Venue, with 50% of the normal charges for participation.
(iv)	Two copies of the Society Journal will be issued free in a year.
(v)	A 20% concession on rates for advertisement in the Society Journal.
(vi)	The society will provide consultancy services with prior sanction from president of the Society on payment of appropriate fees.

4. Method of Application for Fellowship and Associate Fellowship.Last date for receipt of applications by the Secretary will be 31 December.Members applying for Fellowship/Associate Fellowship will submit the following in 7 copies:

(i)	Application recommended by two Associate Fellows/three Fellows as applicable.
(ii)	Complete Biodata.
(iii)	Copies of the papers published.

5. Dues.(Amended vide minutes of Annual General Body Meeting of ISAM held on 07 Feb 2002)

(i)	Every member shall pay an annual subscription of Rs.500/- (US$25 for foreign members) and Rs.250/- (US$15 for foreign members) as admission fee at the time of admission to the membership of the Society and thereafter pay an annual subscription of Rs.500/- (US$25 for foreign members) for each calendar year subsequent to the year of admission.
(ii)	Life membership of Rs.5,000/-(US$250 for foreign members) one time along with Rs.250/-(US$15 for foreign members) as admission fee.
(iii)	Associate fellowship fee is Rs.1000/- and fellowship fee Rs.2000/-. This payment is also applicable to life members.
(iv)	Fees to be paid by Corporate members are as follows:- Corporate Member for 10 years: Rs 20,000 ( for ten years) Corporate members for Life: Rs 50,000/- ($4,000 for foreign firms).
(v)	Journal subscription of Rs.400/- or $45/- annually and Rs.200/- or $25 for single issue.

6. No person shall be deemed to be an ordinary member of the society Unless he shall have paid the initial membership or for his annual membership, as prescribed in rule 5 shall have been, at the time in arrears for a period exceeding 3 months.

7. Money of the Society.

(i)	All money received by the Society shall be credited to the General Fund of the Society, and shall be deposited with such person/persons, or institutions as the executive committee may decide.
(ii)	Subject to any provisions contained in Rules and Regulations, the Executive Committee may prescribe the authority by whom and the manner in which, the money of the Society may be invested.
(iii)	The financial power (amended vide GBM dated 07 Feb 2002) of the functionaries of the Society will be limited to the following amount per transaction:- Secretary of the society Rs 10,000 President of the society Rs50,000 Executive Committe Rs1,00,000 Any transaction exceeding one lakh will require prior sanction of GBM
(iv)	Any transaction exceeding Rs.50,000/- will require prior sanction of the General Body Meetings.
(v)	Research Grant for Selected Research Projects (vide GBM dated 22 Dec. 95): Research projects which are not funded from any other sources, if found worthy by a screening Committee, could be financed up to an upper limit of Rs.10,000/-,subject to approval by the Executive Committee.
(v)	Limited financial support, to the extent of Delegate Fees only, can be provided to members whose papers are selected for presentation in Aerospace Medicine conferences abroad. The same person shall not be given financial support a second time in less than five years.

8. Meetings.

(i)	An Ordinary General Body meeting, at which all members of the Society will be invited to be present shall be held at least once in every year, on such date at such place as the Executive Committee may decide, provided that the interval between two ordinary General Body meetings shall in no case exceed 14 months.
(ii)	The Executive Committee may convene extraordinary / general meetings at which all members of the Society will be invited to be present at such places and on such dates as it may decide.
(iii)	When branches of the Society shall have been opened in accordance with Rule 11 (b), at least one general meeting of such branch and to which all members of such branch and such other members as may be decided by such branch to invite, shall be held at such place and such date as considered appropriate, at least once in every calendar month.

9. Quorum.

(i)	Unless there is a provision in these Rules to the contrary, the quorum for every general meeting of the Society shall be 15% of the total membership of the Society at that time.
(ii)	In the absence of Quorum, the meeting shall stand adjourned to a date as may be decided by the Executive Committee. No quorum shall be necessary for the adjoured meeting, provided that all members shall have been informed of the date of reassembly of the adjourned meeting in reasonable time to enable them to attend.

10. Voting power.

(i)	Honorary fellows shall have no powers to vote.
(ii)	Every Fellow/Associate Fellow/Ordinary Member shall have one vote which he may exercise either personally or by proxy, in writing signed by himself, in all proceedings where the members are required to vote, provided that no person shall be allowed to vote whose subscription at that time shall have been in arrears for a period exceeding 3 months

11. Officers of the Society.

(i)	The President and Secretary shall be the Honorary officers of the Society. They shall be assisted in their work by such persons as the President may appoint on his behalf.
(ii)	The Director General of Medical Services (Air), IAF, shall be the ex-officio President. The executive powers of the Society shall be vested in the President and it may be delegated by him to such extent, to such person and subject to such conditions, limitations or restrictions as he may decide. He shall preside over all meetings of the Executive Committee and also, when present, over the meetings of the Society. In his absence, for a meeting of the Society any other member present shall be voted to the chair for a particular meeting. The President shall be empowered to form special committees for special purposes and authorise formation of branches of the Society at suitable places where sufficient number of members are located.
(iii)	The Director Medical Services (AM) IAF, shall be ex-officio Secretary of the Society. The Secretary shall also be the treasurer of the Society and shall keep the records of the Society and record minutes of meetings. He shall notify to all the members the dates and places of the meeting and shall also record the Minutes of the proceedings of the Executive Committee and notify its members about the time and places of the meeting. He shall prepare the programme of the Meetings under the direction of the Executive Committee. He shall prepare financial statement at the end of every financial year and at the end of his term of office, which will be audited by such authority as may from time to time be appointed by the President on his behalf and presented at the annual/extra ordinary general meeting for approval.

12. Committees of the Society.

(i)	There shall be an Executive Committee, which shall be the executive body of the Society.
(ii)	The Executive Committee shall consist of the President, the Secretary and five members (amended vide GBM dated 12 Dec. 97) elected among Fellows/Associate Fellows/life Members and ordinary members at the annual General Body meeting by majority of votes. Comdt IAM and PDMS(S), shall be the ex-officio members of the Executive Committee (amended vide GBM dated 24 Nov.2002). A vacancy in the Executive Committee caused by any reason may be filled by appointment of an Ordinary Member to such vacancy by the order of the President till such time another member has been duly elected. there will be four posts as Co-opted members to the Executive Committee (amended vide GBM on 07 Feb. 2002) as per details given herein:- One member from Air india One member from Indian Airlines One member from Army and Navy on alternate basis one member from Private Airlines (jet Airways/Sahara etc.)
(iii)	Subject to the provisions contained in these Rules and Regulations, the Executive Committee may prescribe the authority by whom and the manner in which the money of the Society may be spent or invested.
(iv)	Editorial Board of Journal. An editorial board will be appointed by the President to prepare, edit and publish the journal of the Society at least biannually. The Editorial Board will consists of a Chief Editor and four members nominated by the President.
(v)	The Chief Editor will render an audited annual statement of accounts of the Journal to the Executive Committee.
(vi)	Editorial Advisory Board. The President shall appoint an Editorial Advisory Board to guide the Editorial Board. Editorial Advisory Board may suggest names of suitable referees to examine the papers being selected for publications in the Journal. The Editorial Advisory board will consist of five members to be nominated by the President of the Society. They could hold office for a period of 3 years in one term. These appointees should invariably be active Fellows/Associate Fellows of the Society.

13. Amendments in the Memorandum.

(i)

Alteration of the Memorandum of Association.When ever it shall appear to the Executive Committee of the Society that it is advisable to alter, extend or abridge the purposes specified in the Memorandum of Association of the Society to or other purposes with in the meaning of the Society Registration Act XXI of 1860 (Punjab Amendment) Act 1857 as extended to the State of Delhi, or to amalgamate the Society either wholly or partially with any other Society, the Executive Committee may submit the proposition to the members of this Society in a written or printed report and may convene a special meeting for the consideration there of according to rule 8 of these Rules and Regulations. But no proposition shall be carried into effect unless such report shall have been delivered or sent by post every member of the Society 30 days previous to this special meeting convened by the Executive Committee for consideration there of, nor of unless such proposition shall have been agreed to by the votes of three fifths members present at a second special meeting held a month after the formal meeting.

(ii)

Alteration of rules and regulations. These Rules and Regulations may be altered, amended, added to or deleted by a resolution passed by a majority of votes in a ordinary general meeting, provided that the notice of such resolutions has been given to all ordinary members of the Society at least 30 days before the date on which the resolution is placed for consideration before the general meeting. The quorum for a meeting for consideration of such Regulations shall be 15% of the members including the members present by proxy. Any member has the right to initiate an amendment by furnishing a copy thereof to the Secretary of the Society.

14. Once in every year on or before the 14th day succeeding the day on which according to Rule 7(a) of these Rules and Regulations the Annual General Meeting of the Society is held, a list shall be filled with the Registrar of Societies, Delhi of the names, addresses and occupations of the affairs of the Society.

15. Dissolution. Any number not less than three fifths of the members of this Society, may determine that it shall be dissolved forthwith, or at the time than agreed upon, and all necessary steps shall be taken for the disposal and settlement of the property of the Society, its claims and liabilities, according to the provisions of these Rules and Regulations as may be applicable and in any other case, as the Executive Committee shall find expedient, provided that in event of any dispute arising among the Executive Committee or the members of the Society. The adjustment of its affairs shall be referred to the principle court of original civil jurisdiction of Delhi and the court may make such order as it shall deem requisite provided that this Society shall not be dissolved unless three fifths of the members shall have expressed wish for such dissolution by their votes delivered in person or by proxy, at a general meeting convened for the purpose. Provided further, that this Society shall not be dissolved without the consent of the Government of the State of Delhi.

16. The Society may be dissolved by not less than three fifths of the members who express a wish for such resolution by their vote delivered in person or by proxy at a general body meeting convened for this purpose. Upon such resolution of the Society if there shall remain after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid to or distributed among the members of the Society or any of them, but shall be given to some other Society, to be determined by the votes the said three fifth members delivered in person or by proxy.

17. All the provisions of the Society Registration Act XXI of 1860 (Punjab amendment) Act 1957 as extended to the State of Delhi will apply to the Society.

18. Publication. All scientific papers read at the meeting of the society shall be the property of the Society and may be published and circulated at the discretion of the Executive Committee.

19. All the members of the Society shall get a copy of the Journal published biannually by the Society, free of cost.

Download the application form

• Application For Membership/Life Membership
• Application For Associate Fellowship/Fellowship
• Application For Corporate Membership